Minutes of the meeting of Chipperfield Parish Council held in The Small Hall, The Common, Chipperfield on Monday 11th January 2010 at 7.30pm

Present Cllr M Bradshaw (Chairman), Cllr Mrs S Sims (Vice-Chairman), Cllr M Joseph, Cllr D Nobbs

Meeting started at 7.30 prompt

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Public Participation – PCSO Agallili and PC Lees attended the meeting. Chairman welcomed PC :Lees to her first CPC meeting. PSCO Agallili reported the following crime figures for Dec 09:-

Dwelling burglary 0 Burglary other 1 Theft from Motor Vehicle 3

Theft of Motor Vehicle 0 Damage 1 Other crimes (incl, drugs/harassment) 0

Robbery/assault 0 Nuisance 1 Street assault 0

MINUTES

001/10 CHAIRMAN’S ANNOUNCEMENTS

The Chairman announced details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation. Noted

002/10 APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Southworth, Fowler, Anson ,Gruselle &, the Clerk (Due to bad weather) All agreed

003/10 DECLARATION OF INTERESTS

A personal interest was registered by Cllr Nobbs for all matters relating to the Allotments All agreed

004/10 MINUTES OF LAST MEETING

It was Resolved that the minutes of the meeting held on 14th December 2009 subject to the following addition, to item 0418/09“as part of the changes to the meetings Planning items appear first on the agenda followed by Finance so that the legal aspects of he meeting are dealt with as a priority” be included in the agreed minutes, be signed by the Chairman as a correct record.

Proposed Cllr Joseph, seconded Cllr Sims All agreed

005/10 MATTERS ARISING FROM THOSE MINUTES None

006/10 REPORT FROM BOROUGH/COUNTY COUNCILLOR None

007/10 COMPLAINTS RECEIVED – RELATING TO EITHER HERTS COUNTY COUNCIL (HCC), DACORUM BOROUGH COUNCIL (DBC) or CHIPPERFIELD PARISH COUNCIL (CPC) None

FINANCE AND GENERAL PURPOSE

008/10 FINANCE AND GENERAL PURPOSE REPORT

It was noted that further request had been received from Cricket Club to change their grant request to assist with another piece of equipment. It was noted that further information from the Senior Football Club, had been received clarifying their grant submission. These items to be discussed at next F&GP meeting for recommendations by financial year end. All Agreed

009/10 SPENDING VS BUDGET 3rd QTR RESULTS

It was agreed to accept these figures in principle, but review them further at the next F&GP meeting followed by the next CPC meeting when hopefully more members will be available. All agreed

010/10 ALLOTMENT RENT REVIEW

It was agreed to carry out the rent review at next F&GP meeting. Proposed recommendations to be made at next Council meeting All agreed

011/10 ACCOUNTS FOR PAYMENT

It was RESOLVED that accounts amounting to £ 2,661.24 + £75.21 (direct debit payments) be authorised – As the cheque book was unavailable at the meeting, It was agreed that the cheques for the agreed items are signed at the earliest opportunity and details of the direct debits are included

Proposed Cllr Bradshaw and Seconded Cllr Joseph All agreed

PLANNING

012/10 PLANNING REPORT

A brief verbal report was given on current issues. (Appendix 012/10)

It was also reported in the last quarter to decision made by CPC and DBC matched as follows:-

13 in agreement 3 not in agreement 1 technical in nature that resulted in agreement eventually

013/10 LOCALLY LISTED BUILDINGS

It was agreed that the previously circulated press article regarding DBC’s & CPC’s Chipperfield Conservation Area Appraisal for Chipp News is accepted All agreed

014/10 PLANNING APPLICATIONS & RESULTS

All of the following recommendations given by the Planning group were accepted by Full council, unless otherwise stated.

4/02093/09/VAR Didsbury Cottage & Croft View, Variation of Legal Agreement

Chapel Croft, Chipperfield,

Chipperfield Parish Council opposes a variation of the section 106 agreement to remove any restriction on the geographical area from which purchasers can come. Planning permission was originally given on the understanding that the cottages would be serving a local need. While agreeing with the previous extension of the availability of the properties to other neighbouring communities, the council considers inappropriate to extend the area further without first looking at price adjustments. The market value of a property with s106 restrictions will be less than that of a similar property without any, and it is not clear whether this has been taken into account here.

04/02022/09/LDE Milbaise Cottage, Tower Hill Outbuilding containing swimming pool & Chipperfield gymnasium

Chipperfield Parish Council recognises that it is the responsibility of the Planning Officer to determine whether this existing development is lawful on the grounds that it was erected more than four years ago. However, it regrets that the skimpy plans that accompany the application show undistinguished buildings at variance with the recommendations of the Chipperfield Village Design Statement and that the availability of the time lapse argument for retention was partly due to delays within the DBC Planning Department

OPEN SPACES AND ALLOTMENT

015/10 OPEN SPACES AND ALLOTMENT REPORT

A brief verbal report was given on current issues. (Appendix 015/10)

016/10 POLICY AND GUIDELINES FOR USE OF THE COMMON

It was agreed that the previously circulated “Policy Statements for Chipperfield Common” is adopted for use by CPC and DBC, although noted it is a living document and subject to consulted change. CPC to confirm with DBC

Proposed Cllr Sims, seconded Cllr Joseph All Agreed

It was confirmed that details of the replacement bench for the Common “Chepstow bench seat”, forwarded by DBC had been circulated to members, after discussion it was agreed to accept this choice as a suitable replacement. Details of costs for purchase and installation by DBC are to be forwarded to the memorial fund organisers for their agreement or to suggest an alternative design for CPC’s consideration. Any request to be agreed by DBC and CPC before any bench is purchased.

Proposed Cllr Joseph, seconded Cllr Bradshaw All agreed

017/10 ANNUAL REVIEW OF THE COMMON MANAGEMENT PLAN- SUBMISSION FOR 2010

It was agreed that the previously circulated details relating to the “Sweet Chestnut” document and “Bowl Barrows” are adopted for use by CPC and DBC, although noted this is a living document and subject to consulted change. CPC to confirm with DBC

Proposed Cllr Nobbs, seconded Cllr Joseph All Agreed

018/10 GREEN FLAG/FRIENDS OF THE COMMON

It was agreed to accept the results of DBC Chipperfield Common questionnaire. The summary of these results have been published by DBC in Chipp News Jan edition, after consultation with CPC All Agreed

019/10 BOUNDARY HEDGE 3 RESTORATION

It was confirmed that the letter had been forward to tenants regarding the retrieval of 4 metre boundary by CPC and that the Ranger should continue to cut boundary hedge 3 All Agreed

It was confirmed, after a meeting with the Chairman of the Football club, that they have agreed to CPC blocking the hole in Boundary hedge 3, currently used by club to retrieve footballs, and will now carry out the previously agreed ball collection by a club official after the match, with the co-operation of the allotment tenants Noted

020/10 BOUNDARY LICENCE

It was agreed this matter be discussed at next F&GP meeting. Proposed recommendations to be made at next Council meeting All agreed

021/10 EQUIPMENT MAINTENANCE CONTRACT

It was confirmed that the annual equipment scheduled was being carried out and all equipment has been transported to contractor, Clerk currently awaiting annual quotation before works to commence. To be reviewed if quotations or standards of work are unacceptable All agreed

YOUTH AND EDUCATION

022/10 REPORT FROM WORKING GROUP CHAIRMAN

A brief verbal report was given on current issues. (Appendix 022/10)

023/019 2010 WORLD CLASS COMMISSIONING ASSURANCE STAKEHOLDER SURVEY

It was agree to forward the previously circulated recommended response from CPC All Agreed

HIGHWAYS, ROAD SAFETY AND TRANSPORT

024/10 HIGHWAYS, ROAD SAFETY AND TRANSPORT REPORT

A brief verbal report was given on current issues. (Appendix 024/10)

025/10 R19 BUS

It was reported that the R19 bus services from Kings Langley to Chipperfield has been cancelled without prior notice, after discussion it was agreed that CPC write to DBC regarding the lack of communication when they withdrew funding to support bus links in Chipperfield. Highways group to deal All Agreed

026/10 ROAD SURFACES

It was agreed that CPC to contract Herts Highways for their comments regarding serious surface damage and pot holes caused by the bad weather and what process is likely to be adopted when considering repairs due to the large number affecting the County. All Agreed

027/10 ROAD REPORT

It was agreed that Highways group will circulate the Road Report 09 by CD to Councillors for their comments, email responses required 1st February. Report due for adoption at next meeting. Meeting with Herts Highways to be arranged for March when final report will be circulated All Agreed

028/10 VILLAGE WELCOME SIGNS

Highways group will circulate draft ideas for “Village signs” to include the previously agreed CPC logo on green background with domed style design. Further discussion required whether to include “Please Drive Carefully”, a decision was unable to be reached at the meeting. Recommendation to be made at next meeting, once agree, local consultation to take place via Website, Chipp News & notice board. All agreed

029/10 CORRESPONDENCE – To report on attended training sessions& meetings None

030/10 NEXT AGENDA ITEMS

Spending Vs Budget 3rd Qtr Results Allotment Rent Review Boundary Licence Road Report

Village Welcome Signs Grant proposals Allotment gate repair contract for side fencing for gates

031/10 DATE OF NEXT MEETING

The next meeting is Monday 8th February 2010 @ 7.30, The Small Hall, The Common, Chipperfield

032/10 PART 2

To consider that under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 that the Public and Press should be excluded during the agenda of this meeting in view of the confidential nature of the business to be transacted. None

Meeting closed 9.05pm