Minutes of the meeting of Chipperfield Parish Council held in The Small Hall, The Common, Chipperfield on Monday 12th October 2009 at 7.30pm
Present Cllr M Bradshaw (Chairman), Cllr Mrs S Sims (Vice-Chairman), Cllr Mrs M Anson, Cllr S Gruselle, Cllr M Joseph, Cllr Nobbs and Cllr Mrs P Southworth
Also present – Mrs J Deacon – Clerk
Meeting started at 7.30 prompt
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Public Participation – A Trustee and a member of Blackwell’s Management + residents of properties near to Blackwell’s. See item 0346/09 -1

PC Pringle and PCSO Agallili attended the meeting and reported the following crime figures for Sept 09:-
Dwelling burglary 1 Burglary other 10 Theft from Motor Vehicle 4
Theft of Motor Vehicle 2 Damage 2 Other crimes (incl, drugs/harassment) 6
Robbery/assault 0 Nuisance 0 Street assault 0
PC Pringle explained that Chipperfield had seen a large increase in the number of crime in the last month. He confirmed this was due to two main reasons, the first because of a team of criminals who had targeted the area the other due to a local youth, who was now part of a programme to change this criminal behaviour. He confirmed since the first increase of activity police patrols had been increased and because of this the problem was address promptly. He also confirmed that currently PC Hennessy was on light duties and PC Zikora had transferred to another dept. He confirmed that Chipperfield would shortly be appointed a new PSCO, details to follow shortly.

In light of the recent crime wave, Andy Reynolds, Neighbourhood watch coordinator explained that the police computer system that allows neighbourhood watch residents’ to access local issues and crimes daily. CPC to discuss with Andy Reynolds the possibility of co-ordinating Village information.

Chairman thanks all police members for their time and advice.
MINUTES

0340/09 CHAIRMAN’S ANNOUNCEMENTS
The Chairman announced details of the arrangements in case of fire or other events that might require the meeting room or building’s evacuation. Noted

0341/09 APOLOGIES FOR ABSENCE.
Apologies were received from Cllr Fowler, due to holiday All agreed

0342/09 DECLARATION OF INTERESTS
A personal interest was registered by Cllr Nobbs and Cllr Southworth for all matters relating to the Allotments. A personal interest was registered by all Council members as a Corporate body, as the Council occasionally uses the facility of Blackwell’s to liaise with outside organisations Noted

0343/09 MINUTES OF LAST MEETING
It was Resolved that the minutes of the meeting held on 14th September 2009, be signed by the Chairman as a correct record.
Proposed Cllr Sims, seconded Cllr Gruselle All agreed

0344/09 MATTERS ARISING FROM THOSE MINUTES
None Noted

0345/09 REPORT FROM BOROUGH/COUNTY COUNCILLOR
None None

0346/09 COMPLAINTS RECEIVED – RELATING TO EITHER HERTS COUNTY COUNCIL (HCC), DACORUM BOROUGH COUNCIL (DBC) or CHIPPERFIELD PARISH COUNCIL (CPC)
1 Unauthorised burger van trading on the Common
Due to time constraints this items will be heard at next meeting

2 Disturbance – Blackwell’s
Both parties explained the problem that occurred after a recent event held at Blackwell’s that had ended with police attendance included litter, bad behaviour and noise issues. Apologies were made by Blackwell’s. After hearing both parties and the advice given by PC Pringle, it was confirmed that a meeting with the Trustees and Management of Blackwell’s would take place shortly to address this matter to help ensure no further incidents occur in the future. Residents advised to report any further incidents to the Police, keeping a record of same, to assist in this matter. Chairman thanked all parties for attending and CPC offered to mediate at a future meeting if no progress is made. All parties thanked the Council for their time and consideration in this matter All agreed

PLANNING
0347/09 PLANNING REPORT
A brief verbal report was given on current issues. (Appendix 0347/09)

0348/09 LOCALLY LISTED BUILDINGS
It was reported that no update had been received and therefore this issue has now been pursued further with DBC. Noted

0349/09 PLANNING APPLICATIONS & RESULTS
All of the following recommendations given by the Planning group were accepted by Full council, unless otherwise stated.

04/01546/09/LDP 80 Scatterdells Lane Two storey rear extension n and rear dormer
Chipperfield
Chipperfield Parish Council supports this Lawful Development Certificate.

We are aware that we are not qualified to give an authoritative view on this application, however we would like to comment that we feel the proposed two storey rear extension and rear dormer fits in well with the existing building and does not appear to impact on neighbours or the general environment.

HIGHWAYS, ROAD SAFETY AND TRANSPORT
0350/09 HIGHWAYS, ROAD SAFETY AND TRANSPORT REPORT
A brief verbal report was given on current issues. (Appendix 0350/09)

0351/09 SPEEDING ISSUES
It was reported that information had been received from the Police that they had been contacted by a resident who had carried out a petition regarding speeding issues within Chipperfield. The police confirmed details had been passed to Herts Highways. Clerk reported that no correspondence had been received by them. Noted

0352/09 ROADS REPORT 2009
It was reported that the report was near completion and would be ready for distribution to Herts Highways after the Nov meeting. It was agreed that backdated copies would be forwarded to Highways for comparison also, a number of outstanding items had now been completed and would be added as a supplementary papers Noted

0353/09 VILLAGE WELCOME SIGNS
It was reported that in order to establish a costing for the signs an agreement was required on style and size. It was agreed that the sign would be green and contain the CPC logo. Details of 2 styles to be given to the manufacturer for pricing. Once a sign is agreed consultation with residents would take place. All agreed

OPEN SPACES AND ALLOTMENT
0354/09 OPEN SPACES AND ALLOTMENT REPORT
A brief verbal report was given on current issues. (Appendix 0354/09)

0355/09 NOTICE BOARDS
It was Resolved adopt a list of “good practice” for use of the CPC boards as there were a number of issues relating to the correct use of the notice board. Users who do not comply may be barred from using same.
• All notices must be laminated
• Notices should be A5 or smaller (CPC legal notices will be A4)
• Chipperfield Parish Council notices take priority followed by events in Chipperfield and if space is available notices from outside the area
• Notices must not remain on the notice board for more than 2 weeks and should be removed and disposed of promptly when the event has taken place.
• Attach/remove your notices carefully with pins – Staples must not be used.
• Do not obscure other posters on display
Proposed Cllr Bradshaw, seconded Cllr Anson All agreed

0356/09 P3 GRANT 2010
It was agreed to request P3 grant monies to supply a more suitable surfacing to the new footpath in Dunny Lane/Windmill Hill.
Proposed Cllr Nobbs, seconded Cllr Sims All agreed

0357/09 ALLOTMENT GATE – INSTALLATION
It was confirmed that the previously agreed style and size of gate had now been ordered, installation due for 30th October. It was agreed that in order to save money and ensure delivery and installation on the same date a choice of wood staining was required. It was Resolved to go over budget by £7.83 and to choose light Oak to accommodate this. Allotment tenants and surrounding interested parties to be written to.
Proposed Cllr Joseph, seconded Cllr Anson All agreed

0358/09 ALLOTMENT BOUNDARY RESTORATION HEDGE NO 2
It was reported that a quotation had finally been received to restore the Boundary Hedge no 2 (School hedge). A decision was now required to ensure works take place w/c 26th October or wait until Oct 2010. It was reported that an original quotation had been received earlier in the year, however in light of the work carried out by the Ranger to prepare the hedge 2 a substantial amount of money had been saved on the revised quotation. After discussions it was agreed to accept this one quotation received from The Garden Company. (Financial standing orders 10.3 (11 b (i) )was suspended in order to carry out the work with 1 quotation). Full contract documents, as per hedge 1 to be signed by The Garden Company
Proposed Cllr Bradshaw, seconded Cllr Anson:- Decision taken by Vote = 4 for, 2 against &1 abstention

0359/09 ALLOTMENT BOUNDARY HEDGE NO 3 – PREPARATION
It was Resolved to allow the Ranger to carry out preparatory hedge works to hedge 3 (football pitch side) utilising the previously agreed 3 hours over time per week until end March.
Proposed Cllr Anson, seconded Cllr Joseph All agreed

0360/09 LAWNMOWER – MAINTENANCE
Due to time constraints this matter will be deferred until next meeting All agreed

0361/09 YEAR TO VIEW – COUNCIL DIARY
Due to time constraints this matter will be deferred until next meeting All agreed

0362/09 ANNUAL PARISH MEETING
It was agreed that the speaker should be from one of the Emergency Services. Youth and Education to liaise with NHS for speaker All agreed

FINANCE AND GENERAL PURPOSE
00363/09 FINANCE AND GENERAL PURPOSE REPORT
A brief verbal report was given on current issues. (Appendix 0363/09)

0364/08 SPENDING VS BUDGET 2ND QTR RESULTS
Clerk circulated copies of the spending vs. budget papers for the 2ndt Qtr. Clerk confirmed the budget appears to be on target. It was to Resolved to accept the papers as an accurate record of expenditure
Proposed Cllr Bradshaw, seconded Cllr Southworth All agreed

0365/09 AUDIT FEE 08/09
It was reported that a negative response had been received to our previous request for a fee rebate due to the small level of excess inc/exp. They auditors advise that fees are pre- set by the Government Noted
0366/09 WAR MEMORIAL – GRANT FUNDING
It was reported that a grant of £1400 was available to spend on this project. In order to claim the grant the project must be completed within 12 Months of 30/09/09 and a completion report forwarded to the grant organiser, reimbursement will then be made. It was Resolved that the CPC portion of funding, approx £2600 be made from this years identified project reserve. F&GP to liaise with British Legion representative to confirm timetable to works.
Proposed Cllr Bradshaw, seconded Cllr Nobbs All agreed

0367/09 VILLAGE CLOCK
It was reported that currently the chime to the clock was not working although the clock was showing the accurate time. Clerk confirmed there was a problem last December, caused by the accidental knocking of a switch in the gantry by another company. However as no entry has been gain to the gantry since, this is the unlikely problem. , Advice from the clock company to check to the ground level electrics have proven negative. It was therefore Resolved in order to save costs of around £600, to wait until the next servicing, due May 2010 to solve this issue. F&GP to liaise with Church to see if church bells could be sounded at the memorial service on 8th November.
Proposed Cllr Gruselle, seconded Cllr Southworth Votes 7 for 1 abstention

Chairman requested an extension of time to the meeting for 15 minutes All agreed

YOUTH AND EDUCATION
0368/09 REPORT FROM WORKING GROUP CHAIRMAN
A brief verbal report was given on current issues. (Appendix 0368/09)

0369/09 LIZ HOLLIDAY MEMORIAL
After discussions on choice and style of a presentation cup it was Resolved that CPC would purchase a cup to the value of £59.99 + £11.99 plinth + plaque approx £20 ,Youth and Education to liaise with St Paul’s school for wording, to be agreed at November meeting. It was Resolved that CPC funding to be under S137.
Proposed Cllr Joseph, seconded Cllr Gruselle All agreed

0370/09 PROPOSED MERGER OF NHS PRIMARY CARE TRUSTS
It was agreed to accept the recommended response to consultation. All agreed

0371/09 CORRESPONDENCE
To report on attended training sessions
SLCC – FOI, Audit and Code of conduct Notes circulated
Multi Agency Dacorum Partnership Information Session for members, Governors etc. Nov meeting
DBC – Planning workshop Nov meeting
External Audits Info circulated
Confirmation of forthcoming training courses and invitations
East of England Plan > 2031 – Public consultation Cancelled

0372/09 ACCOUNTS FOR PAYMENT
It was RESOLVED that accounts amounting to £2,730.56 be paid + transfer of £9200 from Scottish Widows to cover allotment gates, restoration and November payments
Proposed Cllr Nobbs and Seconded Cllr Sims All agreed

0373/09 NEXT AGENDA ITEMS
Complaint – van on the Common
APM
Clerk’s diary
Lawnmower

0374/09 DATE OF NEXT MEETING
The next meeting is Monday 9th November 2009 @ 7.30, The Small Hall, The Common, Chipperfield

0375/09 PART 2
To consider that under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 that the Public and Press should be excluded during item 0376/09 on the agenda of this meeting in view of the confidential nature of the business to be transacted.

0376/09 STAFF REVIEWS
It was confirmed that NALC and SLCC had agreed to the Salary rise for Clerk’s for April 09-March 2010. This was an unusually early agreement. Chairman recommended that as part of the Clerk’s staff review council Resolve to accept the recommendation of 1% rise. Staff review to be carried out and recommendations to Council by end December 09
Proposed Cllr Bradshaw, seconded Cllr Gruselle All agreed
Clerk reported that the Warden and Ranger staff reviews are due shortly and it was Resolved to accept the recommendation of minimum of 1% pay rise for Apr 09-Mar 10, inline with NALC. Staff reviews to be carried out and recommendations to Council by end December 09.
Proposed Cllr Bradshaw, seconded Cllr Gruselle All agreed

Meeting ended 9.50pm