May 2006

Minutes of the meeting of Chipperfield Parish Council held in The Upper Parish Room at St Paul’s Church, Chipperfield on Monday 8th May 2006 at 8.00pm

Present Councillor Miss E.A Holliday (Chairman); Cllr Jarrad, Cllr DJ Nobbs Cllr Mrs R Wakeman.

AGENDA: Part 1

It was resolved that Standing Orders be suspended in accordance with the provision of Standing Order 74 so that members of the public might speak

Two residents of Wayside attended the meeting to discuss Planning Application 04/00815/06/FHA Greenbanks, Wayside. The Chair thanked them for their comments. After general discussion it was agreed that Chipperfield Parish Council object to this application: (See item 064/06)

1 TO ELECT CHAIRMAN FOR CHIPPERFIELD PARISH COUNCIL
Cllr Holliday was proposed as Chair by Cllr Nobbs and seconded by Cllr Jarrad and re-elected as Chair. “Declaration of Acceptance of Office” book duly signed in presence of others.

2 TO ELECT DEPUTY CHAIR FOR CHIPPERFIELD PARISH COUNCIL
Cllr Joseph was proposed, with his knowledge, in his absence as Deputy Chair by Cllr Nobbs and seconded by Cllr Wakeman and re-elected as Deputy Chair.

3. APOLOGIES FOR ABSENCE were received on behalf Chipperfield Parish Council from Cllr M Joseph, Cllr Mrs B Berners-Price, Cllr Bradshaw.

4 DECLARATION OF INTEREST FROM MEMBERS

5 MINUTES OF THE MEETING HELD ON 14TH MARCH

The minutes of the meeting held on 14th March were confirmed as a true record and signed by the Chairman.

Meeting suspending to allow PC Heley and PCSO Ashworth to give their monthly report for April as follows:-
Dwelling Burglary 0 Theft of MV 0
Criminal Damage 0 Burglary other 2
Theft from MV 2 other crime 2
Officers were asked pay attention to fires on the Common. CPC to reinstate “No Fires or BBQs sign”

6 APPOINT MEMBERS FOR COMMITTEE /WORKING PARTIES
A reorganisation was proposed and agreed by all. The Working Parties are as follows:-

F&GP Cllr Holliday (Chair), Cllr Bradshaw and Cllr Jarrad, Cllr Joseph (reserve)
Planning Cllr Nobbs (Chair), Cllr Berners-Price, Cllr Joseph. Cllr Bradshaw (reserve)
Highways Cllr Carter (Chair), Cllr Bradshaw, Cllr Joseph and Cllr Jarrad (reserve).

Open Spaces
/Allotment Cllr Berners-Price (chair), Cllr Holliday, Cllr Wakeman. Cllr Jarrad (reserve)
Youth &
Education Cllr B Berners-Price, Cllr Jarrad, Cllr Wakeman & Cllr Joseph (reserve).

7 APPOINT MEMBER FOR OUTSIDE BODIES
They are as follows:-
Youth Club Cllr Bradshaw - CllrWakeman (reserve)
Village Hall Cllr Joseph - Cllr Nobbs (reserve)
School Cllr Wakeman - Cllr Berners-Price (reserve)
Chipperfield News Cllr Holliday - Cllr Wakeman (reserve)
Chipperfield Care Cllr Berners-Price - Cllr Jarrad (reserve)

8 LIST THE MEETINGS FOR THE YEAR 2005/2006

It was agreed that the meetings would be held on the 2nd Monday of each month with the exception of Aug where there would not be a meeting, Clerk to enquire of another venue when the youth club is on.

9 REPORTS
A FINANCE AND GENERAL PURPOSES

058/06 Spending vs. budget 4th Qtr
Clerk produced the spending Vs Budget and year end bank reconciliation. The internal audit to take place in May and the external audit to be completed for agreement at the next meeting.

059/06 Grant Applications
A draft “Guidance for Grant Applications” was proposed at the meeting and it was agreed with the amendment that point 4 be replaced by “Any Organisation requesting a grant, which currently does not have a Parish Council representative a their meeting must invite the Parish Council to send a member to their AGM”

060/06 Youth Club
It had been brought to the Council’s attention in relation to their grant that the club may need some assistance for the future. It was agreed that the new Youth and Education Working Party liaise with them to assist where possible.

061/06 Meeting “Launch of Policing Plan”
After attending the recent meeting of the Hertfordshire Policing Plan a written report was prepared as follows:-Neighbourhood policing now top of the agenda. The single most important issues are related to Community Policing, for example the target for visibility is 85% for Ward Constables in the next 12 months. There are now 300 Ward Constables and their availability target is now 80%. They recognised the need for continuity and local familiarity in these
appointments. Further improvements in communications equipment and the use of on-line IT means that they will be looking to introduce new ways of interfacing with the Police. A budget of £164m has been set aside for next year. They are still offering match funding for local PCSO’s.

062/06 Outstanding/ongoing matters
1 Licensing Ongoing
2 PCSO Ongoing

NOTED
3 Fire Service Ongoing
4 Parish Council office – future requirements Ongoing
5 QPS Ongoing
6 Revise Standing orders and add new approved orders Ongoing
7 Prepare Risk Assessment Ongoing

B HIGHWAYS, ROAD SAFETY & TRANSPORT
063/05Outstanding/ongoing matters.
Luton Airport Expansion Ongoing
Langley Road Flooding
Appears to be working well
Gullies Ongoing

C PLANNING
064/06 Planning Applications for Mar/May 06
04/00815/06/FHA Greenbanks, Wayside - Reconstruction of loggia, raising roof, new dormer and external alterations
(i) The resulting building, following previous extensions, one in the 1970's and one currently being carried out following an application last year, would be considerably larger than 130% of the original and thus contravene Policy 22 relating to extensions in the Green Belt.
(ii) The heightened roof would be over-dominant in its aspect over the neighbouring property 'Aspens', which is situated on lower ground.
(iii) The plans are misleading in that they do not show a driveway that is being constructed along the boundary of the property, which may necessitate the removal of trees.
04/00818/06/FHA 15 Alexandra Road – Replacement Porch
Chipperfield Parish Council supports this application because it would replace the present undistinguished porch by one that would provide a more balanced front elevation. It would be important for the bricks to provide a better match to the house than those in the present porch do.

065/06 Planning Report
Cllr Nobbs reported that DBC has requested a reply by June 2 on a consultation document “Core Strategy: Issues and Options” regarding their proposed new Planning Framework document. He asked that in view of the time constraints that the Planning Working party be asked to submit a reply ion the Councils behalf.

066/06 Ongoing/outstanding items
Car park sign – The Two Brewers
Clerk still liaising with the Spirit Group for a mutual solution

D OPEN SPACES AND FOOTPATHS
067/06 Footpath Whippendell Hill
Clerk confirmed that Highways had now requested a commitment from CPC for the amount of £2500 towards the cost of the new footway from the Jasmine track to the bus stop by The Grove to allow the completion of the new permissive footpath to Kings Langley avoiding the road. All agreed to contribute the amount but not to commit to work until Kings Langley PC have completed the agreement with their Landowner. Clerk to deal.
068/06 Best Garden Competition
A proposal was made that CPC organise a “Best Garden Competition” including a children section. All agreed that a notice to be placed in Chipperfield News to see the level of interest before any action taken. Clerk to liaise with local businesses for prizes.

069/06 Outstanding/ongoing items
1 Footpath Dunny Lane
After a meeting with Highways and the landowner the new footway is to be created in June without the need of agreement papers, as installation is on Highways land. Clerk liaised with farmer and new kissing gate and signs to be installed soon.
2 New bins – Croft Estate Ongoing
3 War memorial Plaques Ongoing
4 Wildlife interpretation board Ongoing
5 Pill Pond Ongoing

E ALLOTMENTS
070/06 Outstanding/ongoing items

10 REPORTS FROM REPRESENTATIVES
071/06
a. Youth Club
It was confirmed that monies had been transferred to new higher interest bank account and the Friday Youth Club appears to be doing well
b. Village Hall
c. School Governor
It was suggested that although Cllr Wakeman will no longer be able to sit as a School Governor would it be possible for her still to attend meetings as an observer. Clerk to enquire.
d. Chipperfield News
e. Chipperfield Care

11 CORRESPONDENCE
072/06 Various
Various consultation and information documents were circulated to members of the Working Parties. Clerk confirmed that she had responded in the form of a letter to the consultation on “Proposed changes to Mental Health Service”

12 Accounts for payment
073/06 Schedule of payments
Clerk submitted a Schedule of Accounts to be certified for payment and it was RESOLVED that accounts totalling £9,750.79 be confirmed and certified for payment.

13 Date for next meeting
Monday 12th June 2006