March 2004
Minutes of the Meeting of Chipperfield Parish Council, held in ‘The Upper Room’ at St. Paul’s Church extension, Chipperfield, on Monday 8 March 2004 at 2.00pm
PRESENT: Councillor Miss EA Holliday (Chairman)
Councillors: MJD Jarrad, DJ Nobbs, Mrs RV Wakeman; with J Pringle (Clerk) in attendance.
Also, one member from the Press.
APOLOGIES FOR ABSENCE; were submitted on behalf of Cllrs J Carter, MD Joseph (Vice Chairman) and Mrs BA Berners-Price. Also from Borough & County Cllr R Roberts for not being free to attend as an observer.
18/04 THE MINUTES OF THE MEETING OF 9 FEBRUARY were approved and signed with one amendment:
Part 2 Item 17/04,B “CJ Saunders, £750 ex VAT” is amended to read CJ Saunders, £700 ex VAT.
19/04 PUBLIC PARTICIPATION
No members of the public present.
20/04 REPORTS FROM BOROUGH & COUNTY COUNCILLORS
At the request of Borough/County Cllr R Roberts, Cllr Holliday reported that following his numerous discussions with HCC Highways he was assured that machinery for clearing of gutters and gullies is now ready.
21/04 TO RECEIVE ‘DECLARATION OF INTERESTS’ FROM MEMBERS (AGENDA/ REPORTS)
None.
22/04 TO CONFIRM ARRANGEMENTS FOR THE ANNUAL PARISH MEETING TO BE HELD IN THE VILLAGE HALL ON MONDAY 19 APRIL AT 8.00pm.
A) Cllr Holliday reported that the Annual Report of Council will be published as one whole A4 page in the April edition of Chipperfield News. A topic of current majority interest has not been identified to allow the selection of a speaker to the meeting.
B) The Clerk reported he would produce Minutes of last meeting, Agenda for this meeting and current Financial Reports as appropriate.
C) The Clerk reported the hall had been booked and Caretaker would be in attendance to oversee all domestic affairs and refreshments.
The Clerk will ask the Village Warden to be available for setting out the hall.
RESOLVED:
Departing from past practice the Clerk will not obtain and deliver liquid and edible refreshments and supply of glasses. Cllr Holliday will delegate this to Councillors. Councillors in advance to consult the Clerk with regard to supply of receipts.
23/04 REPORTS FROM THE CLERK ON BEHALF OF COMMITTEES :
A) FINANCE & GENERAL PURPOSES
See Report No 008/04 from Clerk, items 1 - 12
1. With Reference to item 1: ‘Affordable Housing Scheme; Cllr Nobbs be asked to discuss with DBC the possibility of increasing the number of housing units by relocation of some of the garages‘
Cllr Nobbs reported that he had re-visited the site and feels that the DBC restriction on the number of housing units allowed is dependant on the width of access between houses to the site rather than the presence of the existing garage block. However, an alternative and unexplored means of access would be from Kings Close and he has left a message to this effect with Duncan Adams - Rural Housing Enabler.
RESOLVED:
Cllr Nobbs to further press attention to this matter with Duncan Adams.
2. With Reference to item 3: DBC Parish/Borough Liaison Meeting 7.30pm 13 April 2004
RESOLVED:
Cllrs Holliday and Jarrad will attend, and possibly Cllr Wakeman.
3. With Reference to item 4: ‘Evaluation of Dacorum’s Parish Borough Liaison’ Refer to APPENDIX ‘B’ - draft response from Cllr Nobbs
RESOLVED:
Council adopt the draft response from Cllr Nobbs. The Clerk to send to DBC in the name of the Parish Council.
4. With Reference to item 5: Chipperfield Care/Dacorum Primary Care Trust. The Chairman of Chipperfield Care seeks support of the Parish Council for a proposal to Dacorum Primary Care Trust to establish regular clinic(s)/doctors surgery on premises within the Village eg Village Club and/or Village Hall.
Cllr Jarrad reported that the newly formed Village Club would firmly support the proposal.
Cllr Holliday reported she is advised a problem arises for instance in the provision of ‘Flu Jab’ clinics where surgeries insist a doctor should be on site.
Cllr Nobbs reported that there used to be a surgery but keeping of records on site was stated to be a problem.
Cllr Holliday reported that with on-line record keeping this should no longer be a problem.
RESOLVED:
The Clerk to write to the Chairman of Chipperfield Care giving Council’s firm support to the proposal.
5. With reference to item 6: A permanent memorial to 37 years service given to Chipperfield by Councillor John Nichols
RESOLVED:
Cllr Nobbs to approach the Dacorum Heritage Trust, of which John Nichols was a key founder member, with a proposal for the Parish Council to award an annual memorial prize, to be judged by the Trust, for the best history project of a pupil at St Paul’s School. A sum of £25 is envisaged and to be reviewed annually. The Head-teacher to also be consulted.
6. With reference to item 7: Funding of Motor Cycle deterrent barriers at Public Right of Way CF14, section Langley Road to Scatterdells Lane
RESOLVED:
Expenditure of £200 maximum, to be drawn from reserves, is approved for immediate measures and with a view to repayment from HCC or DBC.
7. With reference to item 10: Chipperfield Website
RESOLVED:
With caution and with full approval of Chairman of Council, Press Releases from a Chairman of Committee may be submitted to Website.
8. With reference to item 11: Office of the Deputy Prime Minister/The Standards Board for England/Consultations on Determination of Misconduct Allegations - response by 18 May 2004
RESOLVED:
Defer to next full meeting of Council.
9. With reference to item 12: Vacancy in Parish Council Representative to Chipperfield Youth Club
RESOLVED:
Cllr Wakeman is appointed. Youth Club to be informed.
B) HIGHWAYS & ROAD SAFETY & PUBLIC TRANSPORT
See Report No 009/04 from Clerk, items 1 - 2
1. With reference to item 1: Proposed Jasmine Safety Track (Bridleway/Footpath), Langley Road
Cllr Holliday reported that there is vehement opposition by one resident. Cllr Holliday has in writing invited the resident to submit sketch plans of preferred alternative routes but received no reply. She has also consulted farmer John Saunders of Rose Farm who is prepared to consider moving some of his fencing to better accommodate the scheme and she will be meeting again next week with Tina Robinson, Jasmine Safety Trust, to review the scheme.
2. With reference to item 2: Councillor Inspection Reports on Highways in Chipperfield for collating and submission to HCC Highways.
Cllr Holliday reported that the matter is well advanced and hopefully for submission within a few days.
C) OPEN SPACES & FOOTPATHS
See Report No 010/04 from Clerk, items 1 - 3
D) ALLOTMENTS
See Report No 011/04 from Clerk, items 1 - 2
1. With reference to item 1: Clearance of 4 plots (17A, 17B, 18A and 18B) and mechanically forked over ready for letting
Cllr Holliday reported she has already received a request for one plot.
2. With reference to item 2: Annual General Meeting of Allotment Tenants
Cllr Holliday reported the date now changed to 29 April 2004.
E) PLANNING
See Report No 012/04 from Clerk, items 1 - 2
1. With reference to item 1: DBC Notices of Planning, Refer to APPENDIX ‘A’
Cllr Nobbs reported that two more planning applications have since been received:
Roman Catholic Church, Dunny Lane - Erection of two lighting columns. Committee are recommending refusal as there is no information on light wattage, direction or timing limits.
And
Bucks Hill Stables, The Common - Partial Demolition of Existing Buildings, Construction of Replacement Building. Committee are currently considering the application. The site has a complicated planning history with two successive previous owners erecting unapproved buildings.
Notice of Appeal has also been received regarding erection of a conservatory at Winsham, Kings Lane.
Orange are now conducting a survey on the site at Cottingham Farm with regard to the application to site a Communication Mast.
2. With reference to item 2: “RPG 14 and what it means for Hertfordshire” CPRE Meeting 30 March 2004, Woolmer Green.
RESOLVED:
No Member is able to attend. The outcome can be obtained from Cllr Roberts.
24/04 REPORTS FROM REPRESENTATIVES:
F) VILLAGE MILLENNIUM SUB-COMMITTEE
Referring to production of the Village Map; Cllr Nobbs reported that Mike Tagg estimates all art work is now within 4 weeks of completion but wonders what arrangements have been made to apply for planning consent for display of the map on Chipperfield Common.
Cllr Holliday reported that for planning application we require the yet not obtainable sample of the end product but in the meantime we have agreement of the Village Hall to have a display there until such time as consent is obtained for a display in the open. Costs have been obtained from the printers for the internal display and production of A2 maps for sale and these arrangements and costs already approved by Council.
25/04 CORRESPONDENCE
See Report No 013/04
26/04 REPORT OF THE CLERK
The Clerk reported he had nothing further to add to his published reports.
27/04 PAYMENTS DUE,
INTERIM PAYMENTS MADE & INTERIM INCOME RECEIVED
See Report No 014/04 from Clerk
1. The Clerk reported that all payments due to date are fully paid and fully scrutinised and approved by F&GP Committee.
28/04 EXCLUSION OF THE PUBLIC
To consider passing a resolution in the following terms:
Under item 61 of Standing Orders 'That in view of the special nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded and they are instructed to withdraw'.
If members of the public were present during these items there would be disclosure to them of exempt information relating to personal circumstances of an individual and to proposed expenditure by Council.
RESOLVED:
Approved.
Part 1 Meeting closed 3.32pm
Part 2 Meeting closed 4.00pm
NEXT MEETING (Annual General Meeting) - Monday 10 May 2004, 8.00pm.
Reports from Committees and Items for the Agenda to be received by the Clerk at least 7 days prior to this next meeting of Council