June 2003
Minutes of the Meeting of Chipperfield Parish Council, held in ‘The Upper Room’ at St. Paul’s Church extension, Chipperfield, on Monday 9 June 2003 at 8.00pm
PRESENT: Councillor Miss EA Holliday (Chairman)
Councillor MD Joseph (Vice-Chairman)
Councillors: MJD Jarrad, JDF Nichols, DJ Nobbs, Mrs BA Berners-Price, Mrs RV Wakeman; with J Pringle (Clerk) in attendance.
Borough Councillors: R Roberts and Mrs J Bradnock were present as observers
APOLOGIES FOR ABSENCE; were submitted on behalf of Cllr J Carter.
51/03 (OUTSTANDING) SIGNATURES TO ‘DECLARATION OF ACCEPTANCE OF OFFICE’ AND ‘UNDERTAKING TO OBSERVE CODE OF CONDUCT’: were signed in Council. All 8 Members have now signed.
52/03 THE MINUTES OF THE MEETING OF 12 MAY 2003: were approved and signed.
53/03 REPORTS FROM THE CLERK ON BEHALF OF COMMITTEES :
A) FINANCE & GENERAL PURPOSES
See Report No 030/03 from Clerk, items 1 - 13
1. With reference to item 3: ‘Investing In Your Health’ - Dacorum Primary Care Trust - Public Meeting 29 May 2003 ‘Parish Room’, Chipperfield
Cllr Nobbs reported the meeting was attended by approximately 20 persons and was declared the best attended in this series of meetings across Dacorum.
Cllr Holliday reported that Toni Horne - Chief Executive of Dacorum Primary Trust, spoke very well and Cllr Nichols reported that, in view of implementation date of 2008, most attending were of the upper age group.
RESOLVED:
Committee now to submit a draft response to Council Meeting 14 July to meet the revised September deadline. (Refer to Reports to Council Meeting 12 May APPENDIX ‘C’).
2. With reference to item 4: ‘The Future of the Village Club’ Special Meeting 20 May
` Cllr Holliday reported:
The meeting was exceptionally well attended with some 80 persons present. The Trustees were very impressed by the attendance and the number of suggestions as to the club’s future use put forward.
The Trustees have since met and will publicise their findings.
3. With reference to item 7: Standing Orders items 7A, 7B, 7C & 7D
RESOLVED:
The proposals as outlined are ratified and adopted.
A) Committee to submit draft wording of adopted additions to Standing Orders at a future meeting of Council.
B) Committee to later review all of Standing Orders.
4. With reference to item 8: DEFRA - ‘The Good Councillors Guide’, as circulated to all Members by the Clerk/Proposals for adoption, with some exclusions, from Cllr Nichols
RESOLVED:
A) ‘The Good Councillors Guide’ is unanimously adopted by Council as a ‘Modus Operandi’ but with the exclusion of:
All of Part 1, pages 8 - 19
Part 3, final paragraph page 37
First paragraph page 46.
B) Council record their thanks to the Clerk for circulation of this document.
Proposed: Cllr Nichols
Seconded: Cllr Jarrard.
5. With reference to item 9: ‘Parish Borough Liaison Meeting’, Thursday 10 July 2003, 7.30pm, Civic Centre
RESOLVED:
A) Items to put forward for Agenda:
Lateness of issue of minutes of previous meetings,
Current Financial Status of Borough Council,
Status of Grass Cutting Contracts,
Current Status of Planning Enforcement.
B) Councillors to attend:
Cllrs - Holliday and/or Nobbs, Wakeman, Nichols.
6. With reference to item 10: Distribution to every household in Civil Parish of July Edition ‘Dacorum Digest’ by Village Warden; agreed cost to CPC to be reimbursed by DBC
RESOLVED:
Actions of the Clerk are endorsed.
7. With reference to item 10: SLCC Herts Branch AGM/Local Councils ‘Quality Status’/‘Competent Clerk’ Qualification
Cllr Nobbs reported he felt it would be unreasonable for Council to insist the Clerk now undertake the training programme for the new qualification.
The Clerk reported that at very least Council can following the May 2003 elections now declare itself 100% elected.
RESOLVED:
The matter be ‘put on hold’ pending release by O.D.P.M. of final Quality Status requirements.
8. With reference to item 13: Chipperfield Corinthians Youth Football Club/Series of 3 Friday evening presentations of awards
Cllr Holliday reported:
She represented Council by attending the presentation evening of 6 July at which she met John Tasker (retiring President) and Martin Dicker (President elect).
B) HIGHWAYS & ROAD SAFETY & PUBLIC TRANSPORT
See Report No 031/03 from Clerk, items 1 - 2
1. With reference to item 1: Project - ‘Chipperfield Village Linking up Footpaths and Bikeways’/Refer to APPENDIX ‘D’
&
2. With reference to item 2: Long term parking outside retail outlets, Chapel Croft
RESOLVED:
The Clerk to continue to press for a response to correspondence sent to HCC Highways and to urgently seek a site meeting.
C) OPEN SPACES & FOOTPATHS
See Report No 032/03 from Clerk, items 1 - 5
1. With reference to item 1: ‘Provision of a Youth Shelter in Chipperfield’
Cllr Holliday reported that so far no further progress made.
2. With reference to item 4: Marking of Disabled parking space/s at car park adj St Paul’s Church
RESOLVED:
The Clerk to explore with DBC the provision of at least 1 marked bay at side entrance gate to St Paul’s Church.
D) ALLOTMENTS
See Report No 033/03 from Clerk, 1 item only
1. With reference to item 1: Verbal report from Cllr Holliday
Cllr Holliday reported that apart from a rising tide of weeds, nothing further to report.
E) PLANNING
See Report No 034/03 from Clerk, items 1 - 3
1. With reference to item 1: Refer to APPENDIX ‘C’ item 1, Appeal: Didsbury Cottage/Croft View, Chapel Croft
RESOLVED:
The draft is approved for Clerk to post to Inspectorate to-morrow and with request for, in due course, Inspector’s decision.
2. With reference to item 1: Refer to APPENDIX ‘C’ item 2, The Future Development of Air Transport in the United Kingdom: South East
RESOLVED:
Response, as outlined, is delegated to Planning Committee.
3. With reference to item 3: ‘DBC Training in the Planning System’, Saturday 19 July, 9.30am - 4.30pm
RESOLVED:
Clerk to apply for Cllrs: Berners-Price and Wakeman to attend.
54/03 REPORTS FROM REPRESENTATIVES:
B) VILLAGE HALL
Cllr Joseph reported:
Since the last Meeting of the Village Hall Committee a grant of £27K has been confirmed by the Eastern Community Lottery Fund. In addition to other Grant Aid secured this will now allow for plan for all refurbishment works to be completed.
C) SCHOOL GOVERNOR
Cllr Wakeman gave a detailed report on the latest Meeting of Governors held 6 May 2003.
G) HERTFORDSHIRE’S VILLAGE OF THE YEAR SUB-COMMITTEE
Cllr Nobbs reported:
A brief meeting of sub-committee was held 28 May in final preparation for this years judging.
Our Village Warden, Arthur Hirst, has carried out an amazing amount of work in preparing so many aspects of the environment ready for the competition.
A great deal of work has also been carried out by our voluntary team of litter pickers.
The judges will visit on Thursday 12 June (Church Hall) when 5 selected representatives of organisations will each make a 5 minute presentation.
Results will be announced at the Awards Evening of 11 July 2003.
55/03 CORRESPONDENCE
See Report No 035/03 from Clerk, 1 item only
56/03 REPORT OF THE CLERK
The Clerk reported on two items not included in the Agenda Reports:
A) AGM of HALC (Hertfordshire Association of Local Councils) 28 June, County Hall.
RESOLVED:
No Members are able to attend.
B) HALC Councillor Training Evening 26 June, Hemel Hempstead
RESOLVED:
Clerk to advise HALC that Cllr Garrad wishes to attend.
57/03 PAYMENTS DUE,
INTERIM PAYMENTS MADE & INTERIM INCOME RECEIVED
See Report No 036/03 from Clerk
1. RESOLVED:
A) Payment of all items listed is approved. Payment cheques now to be signed in Council.
B) Interim payments made are noted.
C) Interim income received is noted.
58/03 EXCLUSION OF THE PUBLIC
To consider passing a resolution in the following terms:
Under item 61 of Standing Orders 'That in view of the special nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded and they are instructed to withdraw'.
If members of the public were present during these items there would be disclosure to them of exempt information relating to proposed expenditure by Council.
RESOLVED:
Approved.
PART 2
59/03 TO CONSIDER AND ENDORSE A LETTER TO CHAIRMAN OF A LOCAL ORGANISATION
60/03 ACCESS TO VILLAGE CLOCK
61/03 LONG TERM MAINTENANCE OF CHIPPERFIELD WAR MEMORIAL
See pages 6 & 7
Part 1 Meeting closed 9.30pm. Part 2 Meeting closed 10.00pm
DATE OF NEXT MEETING - Monday 14 July 2003.
Reports from Committees and Items for the Agenda from Members to be received by the Clerk at least 7 days prior to this next meeting of Council