Freedom Of Information
CHIPPERFIELD PARISH COUNCIL
Freedom of Information Act 2000 - Publication Scheme
This publication Scheme specifies classes of Information that the Parish Council publishes or is able to publish on request. The clerk is normally willing, subject to the Data Protection Act, to provide other information where possible. All documents are available as Text documents and can be photocopied with the exception of those marked in bold which are either leaflets or brochures (each priced separately). Only one copy of each per request will be supplied.
CHARGES AND AVAILABILITY OF INFORMATION
The following charges will apply:-
A4 copies - 10p per page
A3 - N/A
Plus all postage and packing costs at standard UK rates.
The details of the scheme will be available:
1) In person from the Clerks address below, Monday to Friday from 9.30-12.30 by appointment only or by post from the same address.
2) The Notice Board outside Stanley’s Stores, Chapel Croft, Chipperfield, WD4
3) Kings Langley Library, The Nap, Kings Langley, WD4
4) The website: www.chipperfield.org.uk and click on the Parish Council link
5) Arrangements will be made, where possible, with the Borough Council to have text translated into other languages if required.
6) Agendas and minutes of meetings are provided free of charge and are published on the Parish Council notice board and all items marked with an asterisk are available on the Council’s link of the Village website at www.chipperfield.org.uk
HISTORY AND RESPONSIBILITY OF THE PUBLICATION SCHEME
To meet the requirements of the Act which came into force on 28th February 2003 Chipperfield Parish Council has examined the range of documents it holds and resolved to make many of these available to the public.
The Parish Council is responsible for operating the allotment field and the provision of bus shelters (plus any further information you can add). It also responds to an array of consultation documents and strives to work with the community to deliver and/or campaign for the services needed in the Parish.
The Clerk, Mrs. Joanne Deacon will take responsibility for the scheme and will manage it on regular basis. The Clerk should be contacted if any issues arise concerning compliance with the Freedom of Information Act, contact details are:-
Mrs. J Deacon
Clerk to the Council
6 Myrtle Cottages
Sarratt
Herts
WD3 6AT
01923 263310
Email parishclerk@chipperfield.org.uk
RIGHTS AND COMPLAINTS
From the 1st March 2003 any person will have the right to receive a copy of the information described in the Publication Scheme and, where that information is available in printed format the Council will endeavor to provide copies within 10 working days of receiving the request.
If you are unhappy with the way in which Chipperfield Parish Council have dealt with your request under the Freedom of Information Act 2000 you should raise the matter in accordance with our usual Complaints Procedure.
Classes of Information for publication are attached below and are based on the Model Scheme for Local Councils and reflect the responsibilities of Chipperfield Parish Council.
FREEDOM OF INFORMATION ACT 2000 - PUBLICATION SCHEME
Chipperfield Parish Council has RESOLVED to adopt the Model Scheme for Local Councils (core classes plus optional classes within core classes and optional classes) as outlined below:-
DECLARATION
Chipperfield Parish Council has adopted the Model Scheme titled "Chipperfield Parish Council – Access to Information Policy" produced in accordance with Section 20 of the Freedom of Information Act 2000 and will publish information in accordance with that scheme.
____________________________________ _______________________________________
CLASSES OF INFORMATION
1. COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of Council, Committee and sub-Committee meetings – limited to the last 2 years.*
Procedural Standing Orders*
Council’s Annual Report to Parish Meeting
Agendas and supporting papers for Council meetings - limited to the forthcoming / immediate meeting.
Terms of Reference for Committees N/A
2. CODE OF CONDUCT
Member’s Declaration of Acceptance of Office
Member’s Register of Interests
Register of Member’s Interests Book
3. PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for Parish, Town and Community Councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of Councillors to be elected to the Council.
Information relating to the last Periodic Electoral Review of the Council area.
Information relating to the latest boundary review of the Council area.
4. EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment.
Job descriptions - Exclusions are ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.
5. PLANNING DOCUMENTS
Responses to planning applications (published within the minutes)*
6. AUDIT AND ACCOUNTS
Annual return – limited to the last financial year.
Annual Statutory report by auditor (internal and external) – limited to the last financial year.
Receipt / Payment books, Receipt books of all kinds, Bank Statements from all accounts – limited to the last financial year.
Precept request – limited to the last financial year.
VAT records – limited to the last financial year.
Financial Standing Orders and Regulations*
Fixed Assets Register.
Risk Assessments* - Exclusions, all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and / or unfairly disadvantaged.
7. DEVELOPMENT AND IMPLEMENTATION OF POLICY
Policy Statements issued by Council*
Responses made by Council to consultation papers.
Analysis of responses received to public consultations by the Council.
Complaints handling procedure*
8. ALLOTMENTS
Plans.
Standard tenancy Agreements* - Exclusions, individual tenancy agreements and rent payment records under both privacy and data protection laws.
9. BYELAWS
Made for any of the following purposes:-
The regulation of a pleasure ground or public space.
The regulation of an open space or burial ground.
10. COUNCIL CIRCULARS / NEWSLETTERS
Town, Parish, Community guide.