Agm 2004
Minutes of the Annual General Meeting of Chipperfield Parish Council, held in ‘The Upper Room’ at St. Paul’s Church extension, Chipperfield, on Monday 10 May 2004 at 8.00pm
PRESENT: Councillor Miss EA Holliday (Chairman)
Councillor MD Joseph (Vice-Chairman)
Councillors: J Carter, MJD Jarrad, DJ Nobbs, MW Bradshaw; with J Pringle (Clerk) in attendance.
County and Borough Councillor R Roberts was present as an observer.
32/04 ELECTION OF THE CHAIRMAN OF CHIPPERFIELD PARISH COUNCIL FOR YEAR 2004/2005
1. Cllr Mrs EA Holliday was elected Chairman,
Proposed: Cllr Jarrad. Seconded: Cllr Carter,
and signed a Declaration of Acceptance of Office.
33/04 APOLOGIESFOR ABSENCE; were submitted on behalf of Councillors Mrs BA Berners-Price and Mrs RV Wakeman. Also, from Borough Councillor G Adeleke for not being present as an observer.
34/04 THE MINUTES OF THE MEETING OF 8 MARCH 2004: were approved and signed.
35/04 ELECTION OF VICE-CHAIRMAN FOR 2004/2005
1. Cllr MD Joseph was elected Vice-Chairman.
Proposed: Cllr Carter. Seconded: Unanimous.
36/04 TO CO-OPT A MEMBER TO COUNCIL
1. Dr MW Bradshaw was co-opted to Council as per Minute 29/04 and as no further nominations had been received.
Proposed: Cllr Holliday. Seconded: Cllr Jarrad.
2. Cllr Bradshaw signed both a ‘Declaration of Acceptance of Office’ and ‘The Parish Councils (Model Code of Conduct) Order 2001’ Form 1, which includes Declaration of Financial and Other Interests.
37/04 PUBLIC PARTICIPATION (In error this standing Order item was missing from the Agenda)
A resident from Croft Meadow made representations to Council concerning Road Crossing Points,Flooding in Dunny Lane and and Croft End Road; Late arrivals of bus service 352. He also proposed that Chipperfield was an ideal location for a Children’s Farm and a Church Flower Festival.
38/04 REPORTS FROM BOROUGH & COUNTY COUNCILLORS (In error this standing Order item was missing from the Agenda)
There were no reports.
39/04 APPOINTMENT OF COMMITTEES FOR 2004/2005
RESOLVED:
1 Finance & General Purposes: as for 2003/2004.
2. Highways & Road Safety & Public Transport: as for 2003/04 but add Cllr Bradshaw.
3. Open Spaces & Footpaths: as for 2003/04 but add Cllr Joseph.
4. Allotments: as for 2003/04.
5. Planning: as for 2003/04 but add Cllr Bradshaw.
40/04 APPOINTMENT OF REPRESENTATIVES FOR 2004/05
RESOLVED:
1. All Representatives to be as for 2003/04 except disband the Millennium Committee, and retain the Village of the Year Committee although not entering this year.
41/04 TO AGREE DATES OF MEETINGS OF FULL COUNCIL FOR YEAR 2004/2005
RESOLVED:
1. Meeting times will be 8.00 pm but may occasionally be varied to afternoons by resolution of Council and with due public notice.
2. Meetings will be in the ’Upper Room‘. Dates will be as follows -
2004: 14 June 2004, 12 July, 13 September, 11 October, 8 November, 13 December.
2005: (10 January if urgent business), 14 February, 14 March.
9 May 2005 - Annual General Meeting for 2005/2006.
3. A Youth Group will be meeting in the Church Hall from 6.30 pm to 8.30 pm commencing Monday 14 June. If noise levels prove not compatible with Council Meetings then an alternative venue will be sought.
4. The Annual Parish Meeting will be held in the Village Hall on 18 April 2005.
42/04 REPORTS FROM THE CLERK ON BEHALF OF COMMITTEES :
A) FINANCE & GENERAL PURPOSES
See Report No 015/04 from Clerk, items 1 - 14
1. With reference to item 1: ‘Affordable Housing Scheme’ ‘May be deferred to create Part 2 item 1’
RESOLVED:
Defer to Part 2 item 1.
2. With reference to item 2: DBC Parish-Borough Liaison Meeting held 13 April 2004/Report from attendees
Cllr Jarrad reported this was an experience he would not be eager to repeat.
There was plenty of talk but no commitment or accountability from staff there.
Liaison was not improved and nothing taken to conclusion.
Cllr Holliday Reported it was the worst of these meetings she had attended Two officers from Herts Highways seemed not to want to face issues raised. It was not a two way communication and as CPC had previously reported it was not interactive enough.
3 With reference to item 3: a permanent memorial to 37 years service given to Chipperfield by Councillor John Nichols/Annual memorial prize
Cllr Nobbs reported that a meeting is still to take place with the History specialist at St. Paul’s School. First award would be in summer 2005. John Nichols wife is most enthusiastic of the proposal.
RESOLVED;
Cllr Nobbs to report back on progress.
4. With reference to item 4: Office of the Deputy Prime Minister/The Standards Board for England/Consultations on Determination of Conduct
RESOLVED;
Clerk to reply by 18 May stating no comment but thanking for opportunity to respond.
5. With reference to item 7: Village Clock annual service/Access for first time by
‘Cherry Picker’
Cllr Holliday reported that during servicing for Council by Smith of Derby they removed, on behalf of 4 Old School Cottages, 9 buckets of silver sand being installed by a previous owner as a sound tray. Mr and Mrs Breen have agreed to removal of the sand being their own responsibility.
RESOLVED;
The Clerk to consult Smith of Derby for advice as to an appropriate acoustic barrier to be installed by the owners.
6. With reference to item 11: Millennium Project ‘Village Map’
Cllr Holliday reported that she has provisionally booked a stall at Village Day for display of A2 maps for sale. It would also offer a good opportunity for Council to present itself in public. A number of DBC departments will be represented.
RESOLVED;
The booking of a stall is approved. Committee to present proposals for selling price of maps to next meeting of Council.
7. With reference to item 12: ‘High Hedges Consultation’
RESOLVED:
Implementation is not relevant to Council.
8. With reference to item 13: ’Hertfordshire Constabulary Community Safety Accreditation Scheme’
RESOLVED:
Cllr Jarrad to review the document and report to next meeting of Council.
9. With reference to item 14: 2001 Census, Civil Parish Statistics Chipperfield/Extracted by Cllr Nobbs
RESOLVED:
Council are grateful to Cllr Nobbs for this information which will be invaluable in considering Village needs in future.
B) HIGHWAYS & ROAD SAFETY & PUBLIC TRANSPORT
See Report No 016/04 from Clerk, items 1 - 5
1. With Reference to item 1: Proposed Jasmine Safety Track (Bridleway/Footpath), Cllr Holliday reported that Tina Robinson has confirmation from Herts Highways that they will fund the cost of surfacing. Work should commence in May 2004. There is one persistent objector.
2. With reference to item 2: Councillor Inspection Reports on Highways in Chipperfield for collation and sending to HCC Highways
Cllr Holliday reported that Highways seem to be somewhat taken aback by the comprehensive presentation but will now get into priority a schedule of work within their budget. A meeting with Alan Cartmel is anticipated before next meeting of Council. This method of approach may be adopted for other Councils.
Cllr Holliday thanked all Members for their splendid detailed reports.
3. With reference to item 3: Parking problems vicinity Chapel Croft & Langley Road, and at Two Brewers/Proposals with maps (See APPENDIX ‘B’) from HCC Highways and inviting CPC response.
Cllr Holliday reported that she had consulted all and sundry on the proposals and the only reservations concerned the 3 variations of restriction from Didsbury Cottage to Alexandra Road. It was felt that to save confusion the 3 should all be covered by ‘Parking restricted 20 minutes ---’ and she has put this suggestion to highways for comment. Cllr Holliday understands that the cost of the schemes would be approximately £600 for the application and £400 - £500 for the posts.
RESOLVED:
A) Council approve the proposed scheme.
B) The Clerk to write to Highways with approval and offering to contribute towards costs from Councils limited funds if it would expedite the work.
4. With reference to item 4: HCC ‘Draft Northern Hertfordshire Area Transport Plan’ 26 page consultation document
Cllr Carter, Committee Chairman, reported he had fully reviewed the
document and its recommendations have no influence on Chipperfield.
RESOLVED:
No reply to be sent.
5. With reference to item 5: ‘Show of Water at Tower Hill near junction of Scatterdells Lane’
RESOLVED:
Steps will be taken by Committee before next meeting of Council. The enquiries were initiated by Cllr Bradshaw before co-option.
C) OPEN SPACES & FOOTPATHS
1. With reference to item 1: CMS Parish Paths Partnership Scheme (P3) grant applications are due for completion by 30 June 2004
Cllr Holliday reported that applications are being progressed by Committee.
2. With reference to item 2: CMS Community Lead Hedgerow Survey Chipperfield - Anna Cohen, Projects Officer
Cllr Holliday reported that the scheme is going well with a good response of Village volunteers.
Cllr Jarrad reported that the CMS presentation at the Annual Parish Meeting was excellent.
3. With reference to item 3: Request for alternatives for a commemoration as opposed to a bench or tree
RESOLVED:
Council suggest a prize for the Youth Club or a contribution to the External Display to the Village Map where a plaque could be affixed.
D) ALLOTMENTS
See Report No 018/04/04 from Clerk, items 1 - 3
1. With reference to item 1: Clearance of 4 plots
Cllr Holliday reported that all 4 cleared plots are now let. Only 4 other plots remain vacant.
2. With reference to item 2:Annual Meeting of Allotment Tenants 29 April 2004
Cllr Holliday reported that tenants were happy with the proposal to increase the rent for a full plot from £6 to £9 per annum as from April 2005.
E) PLANNING
See Report No 0419/04 from Clerk, items 1 - 2
1. With reference to item 1: Planning Committee Report APPENDIX ‘C’ item 1,’Consultation Paper on PPS: Creating Sustainable Communities’
RESOLVED:
Recommendations of Committee are adopted.
43/04 REPORTS FROM REPRESENTATIVES:
G) HERTFORDSHIRE’S VILLAGE OF THE YEAR SUB-COMMITTEE
Cllr Nobbs reported:
Sub-Committee recommend that Council do not enter the competition for this year. Chipperfield have won an award/prize every year since entry. However the more recent regulations require a presentation under one of the categories which is very time consuming and Committee do not have the time to devote to a new presentation this year.
44/04 CORRESPONDENCE
See Report No 020/04
45/04 REPORT OF THE CLERK
The Clerk reported he had nothing further to add to his published reports.
46/04 PAYMENTS DUE,
INTERIM PAYMENTS MADE & INTERIM INCOME RECEIVED
See Report No 021/04 from Clerk
1. Cllr Jarrad reported that on behalf of The Village Club he expressed their appreciation for the £50 share of filming income apportioned to them.
2. RESOLVED:
A) All items listed for payment are approved for signature in Council.
B) All interim payments are noted.
C) All interim income received is noted.
47/04 EXCLUSION OF THE PUBLIC
To consider passing a resolution in the following terms:
Under item 61 of Standing Orders 'That in view of the special nature of the business about to be transacted, it is advisable in the public interest that the public be temporarily excluded and they are instructed to withdraw'.
If members of the public were present during these items there would be disclosure to them of exempt information relating to the Borough Council.
RESOLVED:
Approved.
PART 2
48/04 AFFORDABLE HOUSING
Refer to APPENDIX ‘A’
Meeting closed 10.05 pm
DATE OF NEXT MEETING - Monday 14 June 2004.
Reports from Committees and Items for the Agenda should be received by the Clerk at least 7 days prior to this next meeting of Council